Apply for reimbursement of remuneration paid during maternity leave

If female employees are subject to employment bans during maternity leave, you as the employer will initially incur costs, for example for maternity pay and the employer's contribution. You can apply for reimbursement of these costs from the statutory health insurance funds. 

As an employer, you will cover the following costs for your female employees during their maternity leave:

Allowance for maternity benefit:

• You pay the difference between EUR 13.00 and the average calendar-daily remuneration of the last 3 billed calendar months before the start of the protection period prior to childbirth, reduced by statutory deductions.
• You pay the maternity allowance supplement to an employee whose employment relationship begins during the protected periods before or after confinement starting from the beginning of the employment relationship. The amount is based on the contractually agreed remuneration.

Payment of maternity benefit: An employee who may not be employed at all or in part due to the employment ban outside of the protected periods will also receive a maternity benefit from you. She receives the average remuneration of the last 3 billed calendar months prior to the onset of pregnancy.

You can apply to the statutory health insurance funds for full reimbursement of your expenses for

• employer contributions to maternity benefit,
• the remuneration paid as maternity benefit during employment prohibitions,
• the contributions to the statutory health, pension, and unemployment insurance attributable thereto, to be borne by you.

To have your financial expenses reimbursed as an employer, you must submit an application to the health insurance fund of the person in question. Please note the following steps:

• You must notify the supervisory authority responsible for your federal state immediately upon becoming aware of the pregnancy.
  • An overview of the regulatory authorities can be found on the website of the Federal Ministry for Family Affairs, Senior Citizens, Women and Youth (BMFSFJ).
• Contact the statutory health insurance fund of the person in question and submit the application early.
  • If you have any questions, you can contact the employer service of the respective health insurance fund.
• You must submit the application for reimbursement to the competent health insurance fund by means of secure and encrypted remote data transmission from system-tested programs or by means of automated filling assistance. You will receive information on this from the competent health insurance fund.

There are no deadlines.

There are no costs for you.

You can obtain the application form from the relevant person's health insurance fund.

• Objection
• Appeal. Detailed information on how to file an appeal can be found in the notice regarding your application.
• administrative lawsuit